Who we are
MyBook.AI is a project by AIRIA Systems GmbH.
Privacy & Data Policy
1. Introduction
My‑Book.ai (“we,” “us,” or “our”) is committed to respecting your privacy and protecting your personal information. This policy applies to all interactions via our website, including the “Innovative Gifts” booking page.
2. Information We Collect
A. Personal Information (PII)
Contact & identity data: Name, email, phone number you provide.
Project details: Photos, letters, voice notes, stories, and creative input you submit for crafting your book.
Payment information: Collected securely via third-party payment processors (we do not store raw credit card data).
B. Technical & Usage Data
IP address, browser/device type, pages visited, and timestamps via cookies and analytics.
3. How We Use Your Data
To provide and manage your custom book (writing, design, printing, delivery).
To communicate about your project, send updates, invoices, and support messages.
To personalize your experience and improve our services.
To comply with legal obligations (e.g., tax, identity verification).
4. Legal Bases for Processing
Performance of a contract (GDPR Art. 6(1)(b)): necessary to provide your book.
Consent (GDPR Art. 6(1)(a)): for optional marketing communications.
Legitimate interests (Art. 6(1)(f)): improving our website and services, preventing fraud.
Compliance with legal requirements (e.g., billing).
5. Third-Party Sharing
Service providers: Printing, delivery, and payment processors (under NDA and limited use).
Legal authorities: If required by law (e.g., subpoenas, fraud investigations).
Third parties only use your data as necessary to perform services on our behalf.
6. International Transfers
Some providers may process data outside the EU. We ensure:
Standard Contractual Clauses or adequacy decisions govern EU→non‑EU transfers.
All transfers comply with data protection laws.
7. Cookies & Tracking
We use cookies and similar tech for:
Essential site operation.
Analytics and performance.
Optional marketing (only with your consent).
You can disable cookies via your browser, though it may impact functionality.
8. Your Rights
If you’re in the EU or UK, you may:
Access, correct, delete, or port your data.
Object to or restrict processing.
Withdraw consent at any time.
Lodge a complaint with your data protection authority.
If you’re in California, you have additional rights under CCPA:
Know, access, and delete personal information.
Opt out of the sale of your personal information.
Non‑discrimination for exercising these rights.
To exercise your rights, contact us at privacy@my‑book.ai.
9. Data Retention
We retain your project data for as long as needed to deliver your book and meet legal obligations (typically 5 years for financial records).
You may request deletion at any time (except where restricted by law).
10. Security Measures
We implement appropriate technical and organizational safeguards, including:
SSL encryption, secure servers, access controls.
Regular system reviews and staff training.
11. Marketing Communications
With your permission, we may send newsletters or offers.
You may opt out any time via unsubscribe links or by contacting privacy@my‑book.ai.
12. Policy Updates
We’ll notify you of material changes (e.g., by email or prominent website notice). This policy was last updated on June 16, 2025.
13. Contact Us
For questions or to exercise your rights, contact:
privacy at my‑book.ai
My‑Book.ai Data Protection Officer